Acceptance and Publication Policies
(Please note that these policies are followed to the letter)
- Vision: As in Ancient Athens, ATINER’s vision is to make Athens a place where academics and researchers from all over the world can meet to engage in scientific dialogues. This is a long Ancient Greek Tradition, called Symposiums, with the most famous of all Plato’s Symposium which as a book can be considered conference proceedings. ATINER organizes such annual events reviving the purpose and the organization of Ancient Athenian Symposium. What it follows is an adaptation of this old tradition.
- Abstract Submissions: ATINER is a world association of academics and researchers with members from many countries around the world. All events (conferences, symposiums, forums, public speeches, roundtable discussions) are small gatherings of academics (about 25-50) like the academic symposiums of Ancient Athens as explained in more detail in our mission. Our abstract acceptance policy serves this mission and therefore is based on three criteria (one is sufficient to be accepted): (a) the academic credentials of the scholar (b) his/her institutional affiliation (country) and (c) Ph.D. Students wishing to present part of their research for their doctoral thesis. An effort is made to keep a weighted balance between countries that are represented, and the level of academic career of the contributor (Professors, Associate Professors, Lecturers, Researchers, Ph.D. Students, etc). Preferences are given to academics and researchers from countries and institutions (small universities, colleges, etc) whose access to international academic conferences and events are restricted for subjective or objective reasons. Please note that the abstract is usedonly for (a) preparing the program, (b) inform the chair of the session and (c) publishing it in the abstract book after the conference, and does not affect the acceptance decision for presentation. Acceptance of an abstract does not by any means guarantee publication of the entire paper (see publication policy below). In many cases, the committee might ask for the entire paper before it evaluates a proposal for presentation at a conference especially for young researchers such as graduate students. If it is accepted, the paper is accepted for presentation NOT for publication. All submissions go through a blind review process strictly arranged by ATINER’s administration only. The final word on any abstract submission rests with the executive committee of the Association or its appointed representative in consultation with the academic committee of ATINER which is the de facto organizing and scientific committee of ATINER’s conferences. They have the general knowledge of the overall submissions and therefore the responsibility to apply the abstract acceptance policy rules mentioned here. Due to the large number of abstracts we receive, we do not supply reviewers’ comments on their decision (acceptance or rejection). For the papers that are considered for other publications, we do provide reviewers’ comments to the authors.
- Publications: ATINER publishes a number of publications based on the conference presentations. First, it publishes an abstract book for each conference, with an ISBN number, which is uploaded immediately after the conference on our association’s website as well as a conference paper proceedings series, with an ISSN (ISBN) number, including only papers presented at ATINER’s conferences. Second, the presented papers are also considered for publication in ATINER’s Conference Paper Series, identified by an ISSN number. The publication decision depends on the outcome of the standard blind-peer review process, in the context of which the manuscripts are evaluated in terms of standard academic criteria of scholarly research. After the successful completion of the review process, an online version of the selected papers is published a few months after the conference on http://www.atiner.gr/papers.htm(the average waiting time is six months). Third, the presented papers are also peer-reviewed in order to be included in one of ATINER’s books. Each of the books is assigned an ISBN number with this process normally taking up to 2-3 years (refer to http://www.atiner.gr/Publications.htm for a complete list of all the published books). Finally, few selected papers (currently the acceptance rate is below 25%) are considered for publication in one of ATINER’s English Only Academic Journals (see http://www.athensjournals.gr). A journal publication might take from a minimum of three months up to one year to appear. We would appreciate it if authors do not put time demands on ATINER’s administration as the whole process of publishing does not depend on them but on editors and reviewers who are themselves, like yourself, academics and researchers. Please be advised that ATINER uses software to determine the percentage of original content in each paper. Only original papers are processed through the blind review process. It is the authors’ responsibility to make sure that their paper has been submitted for publication to ATINER only and that it represents original research. There is no formal deadline for submitting a paper; however, we encourage submission one month before the conference. The review process starts as soon as the final paper is submitted and only after the author has provided formal declaration of consent for the publication. Currently, ATINER has a list of volunteers to review papers which includes more than 6000 academics from 150 different countries. An attempt is made to homogenize the review process and reviewers’ decisions are based on: (a) Research Design & Methodology (b) Theoretical Background (c) Review of the Relevant Literature (d) Significance of Themes (e) Relevance of Themes (f) Clarity and Communication of Arguments Presented (g) Clarity of Conclusions and (h) Overall Quality of Analysis. In instances where two referees might have different opinions, the editor takes the final decision on whether the paper is accepted or rejected.
- We do not publish conference proceedings as such. Books are published based on papers presented at any of our conferences, if they form a common theme. Conferences are not thematic, but books can be drawn from a very specific area of research. Contributors to any of our publications receive only an electronic version of their paper. Each editor of a book receives one complimentary copy of the book.
- We do not organize conferences that focus on a specific theme within one discipline. All our conferences are non-thematic. But we are also prepared to assist academic members and friends who wish to organize a panel discussion on a specific theme, as part of one of our general conferences. Academic members and friends of ATINER are welcome to take the lead and organize such small events, but they must respect the policies outlined here. Before submitting a proposal, please consider our guidelines available on www.atiner.gr/Panel-Proposals.pdf. The current list of panels to be organized is available on www.atiner.gr/2017panels.
- Following the general (non-thematic) nature of all our conferences, we never invite keynote speakers to our conferences and unfortunately our association cannot cover any cost of participation, including the registration fee. In our own unique way, all our speakers are keynote speakers and, as in ancient Athenian symposiums, nobody can participate without an official invitation. In many cases, ATINER invites academics to speak about the education and research system of their institution and/or country or any other issue in a roundtable discussion with many other academics from different countries. A list of past and future roundtable discussions is available on http://www.atiner.gr/event.
- ATINER is a ‘nonprofit-nongovernment’ world association of Academics and Researchers. Unfortunately, we cannot provide any financial assistance, including fee waiving (reduction). As in Ancient Athenian Symposiums, each participant covers his/her own costs of participation. This policy has been set by our Executive Committee and we cannot change it. Normally, it is the presenters’ institutions that provide the funding (or other rich sponsors), and from our long experience, the granting of such funding is an acknowledgement of good research worthy of presentation, especially for Ph.D. Students and Junior Researchers. Please note that all our conferences take place every year in Athens.
- For all our conferences, we issue three calls (first, second and final) with approximate deadlines of 7 months, 4 months and 6 weeks respectively, before the conference dates. The acceptance rate of the second and final call depends on the number of participants registered as a result of the first call, taking into consideration the acceptance criteria. For obvious reasons, the registrations’ deadlines for presentations differ and are stated in each acceptance letter. Academics who come from countries which require a visa to enter Greece, should apply as early as possible, because in many cases, the issuing of a visa can take a long time.
- An effort is made to have academics and researchers from as many countries as possible at our conferences. Preferences are given to non-Greek institutional affiliates. ATINER also organizes a number of separate events and conferences in the Greek language, where Greeks from Greece can present their work. Greeks from Greece are more than welcome to chair sessions and help us with the editing and reviewing of papers that are to be presented and published, provided they have the appropriate academic credentials to do so.
- Please note that the Association follows the United Nations Nomenclature of Country Names. This applies to both programs and publications. In the program, names appear in a standard format: name, surname, position, affiliation, title of the paper (maximum 10 words). Only current affiliations are included (maximum three current affiliations). Please do not ask us to include your entire CV in the program.
- Papers NOT PRESENTED BY THEIR AUTHORS are not considered for publication and they do not appear in the program or the abstract book even if a fee has been paid. Only one presentation is allowed per registered and participating author. Please make a note of that because a participant who presented a second paper would never appear in the program even if a second fee is paid by the author or a co-author. Of course, a co-author can present the paper. This is a very strict policy and is applied without any exception.
- The above policies may change without prior notification and they are thereafter applied immediately to all pending processes without exception. The Association’s policies are followed with religious zeal. ATINER’s administration staff is responsible for adhering to these policies, and for following through with their implementation. This is not the responsibility of the academic members who are involved with the organizing of conferences.
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